2016 August 8 Council Minutes

AUGUST COUNCIL MEETING MINUTES

August 8, 2016

 The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Councilors John Goman, Greg Andrews, Suzanne Herstad, and Bob Quade, Clerk Joan Jauss, and Treasurer Holly Herstad.  Public attendance:  list attached.

UPCOMING MEETINGS:

August 9, 2016 7am-8pm       Primary Election

August 11, 2016 6:00 pm        Public Hearing Ord#34 Subdivision

August 11, 2016 6:30 pm        Public Hearing Ord#42 Opting Out

August 15, 2016 6:00 pm        Utilities meeting

August 16, 2016 6:00 pm        Planning & Zoning meeting & CUP inspections

August 18, 2016 6:00 pm        DAT (Duluth Area Townships) meeting

August 22, 2016 6:00 pm        Council meeting

Sept. 5, 2016                             CLOSED Labor Day

Sept. 6, 2016 6:00 pm             Agenda meeting

Sept. 12, 2016 6:00 pm           Council meeting

CONSENT AGENDA:

Minutes:

July 25, 2016 – Council meeting minutes

July 20, 2016 – Budget meeting minutes
July 27, 2016 – Emergency wind storm minutes

August 2, 2016 – Budget meeting minutes

Agreements: Approval for payment of Birch tree

General Correspondence: see folder

Motion was made by Suzanne to approve all consent agenda items with a second by John G.  All vote in favor. Motion passed.

 FINANCIAL REPORTS: Cash Balance, Expense Summary, and Profit and Loss in Council’s packet.  Holly mentioned the utility checking account’s balance will be approximately $3,700 after the claims have been executed.

July Receipts:

General                               $    745,972.21

Utility                                  $      57,297.38

Fair Housing                       $        3,112.10

July Expenditures:

General Expenditures      $     204,305.91

Utility Expenditures          $       95,001.08

Fair Housing Expend.       $       24,049.11

August Expenditures thus far:

General fund                      $     152,718.25

Utilities                               $       27,637.59

Fair Housing Authority     $            0

General fund checks – 10942- 10992, July 403E thru 404E and Aug. 405E

Utility fund checks – 706 – 717, July 15E,16E,17E and Aug 18E

Payroll checks – 500 – 549

Fair Housing Authority – none

A motion to approve treasurer report and executed claims was made by John G. with a second by Greg.  All vote in favor.  Motion passed.                                             

COUNCIL CORRESPONDENCE: A letter from St. Louis County in reference to a public hearing on proposed amendments to Ordinance #60 subdivisions and Ordinance #62 Zoning will be held on Thursday, August 11, 2016.  Phone call from Marilyn Lepak thanking the City Council for the hall rental donation for the 5K Red Run silent action.  An e-mail from Northern Lakes Food bank thanking Councilor Suzanne Herstad for raising 135 pounds in food and $252 in cash from the Celebrity Bus Race she was participating in.

DEPARTMENT REPORTS:

Building Department:  None

 Planning & Zoning: Joan read the following report into record for July as prepared by Teresa Koivula.

  • Outgoing correspondence: 1
  • Incoming correspondence: 1
  • Home occupation application review: 1
  • Junk/Salvage yard reviews: 5
  • Junk/salvage Clean-up progress: 2
  • Illegal dumping: 1
  • Minor subdivision Application: 2
  • Lot Line Adjustment Review: 2
  • Buffer review between residential and commercial/l. industrial:2
  • City Planner Meeting: 1
  • On-going MPCA clean up: 2
  • Guest Cottage Review: 2
  • Recreational Vehicle Violation: 1
  • Commercial use change (affects parking): 2

There is a meeting of the Airport Zoning Board of Adjustment meeting will be August 17, at 5:00 pm.

 Public Works/Road & Bridge: Joan read the following July report into record as prepared by Justin Schendel.

Road and Bridge

  • City roads and properties were graded as needed

Utilities

  • 77 – 56 Gopher One State locates and 21 emergency locates in July
  • Worked with Darrel Johnson Excavating to repair sewer pipe on 2nd N.
  • Weed wacked around all fire hydrants
  • Worked with Midway Sewer, Great Lakes Pipe Service, Peterson Septic, Brent’s Septic during wind storm
  • Exercised booster pumps at Kolstad pump house
  • Replaced one water meter

Misc.

  • Mowed lawns and picked up garbage at park
  • Started up irrigation system at the park – each zone operates for 10 min. starting at 10:30 thru midnight on Monday, Wednesday, and Fridays
  • Repaired break on irrigation system
  • Took old water meters in for scrap
  • Fixed ¾ ton oil pressure sensor at CARS
  • Set up four new garbage cans at the park

 Fire Department: Joan read the following July report into record as submitted by Chief Twining:

We had a very busy July due to the abnormally violent storms.  July calls:

  • Medicals = 17
  • Fire = 5
  • Community assists = 4
  • CO alarms = 2
  • HAZMAT = 1
  • Mutual aid = 2

Total call volume for July = 35

The two mutual aid calls were for the storm damage that happened in Gnesen early July.

Of the 35 calls 10 of them occurred as a result of the July 21st storm.

We did not have any excess cost because of storm calls, biggest cost to City was fuel and gas cost (trucks and saws).

There was no excess use of water for the month of July.

I have not had a chance to sit down and go through water use for pool fills yet but will be doing that very soon and we will cut the city a check shortly after that.

The new utility truck will hopefully be back in our possession by August 14th.

It was brought to my attention that there was a check written out from our relief funds to pay for the High Vis jackets we purchased for the members.  I guess this check was misplaced and we had to stop payment.  This stop payment ended up costing the relief an additional $35?? (This was an approx. cost and I am waiting for the exact cost).  After we stopped payment the check was found in the possession of the city and then returned to us (because we cut a new check).  We would like to have the relief reimbursed for the additional cost that was not of our doing.  The exact amount and documents will be forwarded to the city as soon as I get them.  Please advise how this will be handled.

The funds from grants awarded were put in the cities mailbox at the fire hall (total amount of $1,300) and we will look for that amount to be added to our budget.  Please let us know what we should indicate as a line # when we use these funds (or if there is any special notation you want us to make).

Joan shared that the fire department is looking at a fire truck so could not attend tonight.  Greg asked how the check got in the possession of the City.  Holly said the check was placed in a mail box attached to another document and then was filed with that document.  John W. recommends that this issue be referred to the fire department liaisons for more information.

 Animal Control: Joan read the following report into record for July.

  • Hours worked                                   37.05
  • Miles driven                                      62
  • License fees collected                    $ 6
  • Citations issued                                0
  • Fines issued                                       $ 110.00
  • Dogs to kennel                                 2
  • Dogs to pound                                 0

 

Utilities: Joan read the following report into record for July.

  • Monthly meter readings done
  • July usage – 2,234,515 gallons of water
  • Sycom to upgrade lift station 1 and 2 electronics – waiting on electrician to do some pre-work
  • Sycom to come and investigate issues with the electronics in lift station 3
  • MSA putting bid together to paint the interior and exterior of the water tower work to be done in 2017
  • Lift stations were manually pumped during the power outage. Thank you to all the contractors who assisted us with 24 hour service

 Park Department: Joan read the following report into record for July.

  • All mowing and weed whacking done as needed
  • Playground equipment repair parts are on order
  • New fencing has been installed
  • New wood chips, sand, and baseball lime has been put down
  • Four new garbage cans ordered
  • Park committee met and discussed what needs to be done for Neighborhood Night Out

Sheriff:  None

 Sewer and water report: In Council’s packet

 BUSINESS FROM THE FLOOR:   

Barb Laakso, 3640 Thomas Road; Barb wanted to discuss her concerns of the vacation of a portion of Amity Road.  Barb was at the October 2015 meeting contesting the vacation of a portion of Amity Road and she still feels this should be reversed.  John W. said the City Attorney has stated, once the vacation was done the City cannot reverse the decision that was made.  Barb is also upset because she did not receive a notification of the public hearing on the road vacation.  She stated she was told the public hearing was published in the paper and posted; but she did not receive a letter notifying her personally.  John W. said he remembers her stating she did not get a letter mailed to her from her visit in October, but the City still cannot reverse the decision made, per the City Attorney.  Barb questioned some of the information the Clerk gave her earlier this spring.  John W. said tonight is a Council meeting and business from the floor is addressed to council not staff.  John W. suggested scheduling an appointment with the Clerk to discuss this issue.  Barb stated another reason she is here, is when the power was out, due to the storm, the power company could not access the two poles going down Amity road to her house because a new garage is being built in the middle of the Amity Road blocking the access to these poles.  John W. said the power company has access rights to power lines even if the pole or line is on another person’s property.  He found this out during the storm emergency operation committee meetings.

Dan Leslie, 4942 Arnold Road; Dan was wondering about moving tree debris.  Dan asked if the City is hiring someone to move the tree debris that is being placed along the road sides from storm clean-up.  John W. said that the City was divided into four areas.  Contractors are hired to patrol each area picking up debris and taking it to the debris drop-off area.  A contractor has been hired to grind the trees and branches, which will then be transported to the power plant in Virginia.  John G. said do not drop off stumps as they are too hard to grind.

Teresa Koivula 5189 Howard Gnesen Road; Teresa wanted to thank all the Councilors, Clerk, and any other people who helped volunteer with storm clean-up.

OLD BUSINESS:

Grant assistance list:  Joan shared with the Council the grant assistance list asked for by Jeff Anderson from Congressman Nolan’s office. The list includes infrastructure, vehicles, building upgrades, and park improvements.  John W. mentioned this is a wish list of projects that Congressman Nolan’s staff requested from the city so they can see if they can help the City find assistance.

Park porta-potties:  Joan asked for clarification on a discussion that occurred during the budget meeting, as to when the toilets at the park would be replaced by porta-potties.  John W. said in 2017.

 NEW BUSINESS:

Approval to transfer money from checking to investments:  Holly asked the council to approve moving $30,000 from the Utility investments to utility checking.  Funds will help cover the added costs from the storm. Greg made a motion to move $30,000 from utility investments to utility checking with a second by Bob.  All vote in favor.  Motion passed.

MOTION FOR ADJOURNMENT: A motion was made by John G. with a second by Bob to adjourn the meeting.  All vote in favor.  Meeting was adjourned