2016 August Utilities Meeting

August Utility Meeting Minutes

August 15, 2016

The meeting was called to order by Chairman Cindy Endicott at 6:00 p.m.  Present for the meeting were Chairman Endicott, Commission members Jayme Heim and Pegra Cobb; Councilors Greg Andrews and John Goman; Clerk Joan Jauss; Joe Jurewicz from MSA; guests John Werner, Suzanne Herstad, Bob Quade, and Darrel Johnson.

Jayme made a motion to approve the July 15, 2016 utilities meeting minutes and the July 27, 2016 ordinance update meeting with a second by Pegra.  All voted in favor.  Motion carried.

Business from the floor: Pegra asked about cutting trees and if the City is still doing roadside pickup.  John W. stated we are.  Pegra also asked about businesses dumping at the lift stations, Greg stated this is prohibited.  Pegra noted she had seen a company doing that on Howard Gnesen Road.

Correspondence: none

Water tower: Joe stated we are waiting on the MDH (Minnesota Department of Health) permit.  He has followed up on it and is hoping to get it within the month.  Once we have the permit, the project will go out for bid.

Sanitary Sewer Repairs:  Joan shared a letter she received from WLSSD in which they are amending their I&I ordinance. There will be a public hearing on September 15th at WLSSD.  The City will need to look at modifying our ordinance too, WLSSD attached some draft language to review.  We will need to have a plan of action by February 2017. The changes are to certify private connections to the system are compliant.  Cindy asked if anyone at the City is currently trained to do POS (point of sale) inspections, Joan noted not at this time.  This is something the City will need to investigate doing for inspections, certification, and fees. We will also need to contact the local realtors to be sure we are notified of sales in the City.  Cindy asked if our current ordinance allows us to do POS inspections. Joan looked at ordinance #25 and we do have some language in the existing ordinance.  Cindy stated she would like to table this discussion until the September meeting.  Joan is to email all the Councilors the paperwork we received from WLSSD to review.

Joan shared a copy of the July rain flows she received from WLSSD with everyone. She stated that it should be noted we did not have any exceedances during the storm as we were pumping the lift stations due to the power outage.

Water and Sewer Ordinance: Cindy explained to the commission members about the conference call meeting that was held on July 27th and the recommendations Mike Couri, the City’s attorney made.  One of Cindy’s concerns is the per acre fee vs. a flat fee.  Darrel made the recommendation to go with a fee per hook up not an acre fee.  There also was confusion on the developer’s agreements and extensions.  As to how much the City would reimburse the developer and what is the percentage the City would keep for maintenance.  Cindy asked what the Council is looking for from the Commission?  John W. noted recommendations on the trunk fee and developer agreement paybacks.  After much discussion it was agreed that another meeting/call with Mike Couri is necessary to clarify some of the issues.  Joan shared that Mr. Couri is coming to Rice Lake on August 22nd and she will try to set up a meeting with Mike, the Council, and the Utilities Commission.

Miscellaneous: Joe shared that he talked with Dan Beldin about applying for a WLSSD grant and he was told the same as Joan, the grant does not apply for a facility plan.  There was some discussion and it was noted that the City is going to talk to their WLSSD representative to get more clarification as to what would qualify for the grant.

Meeting date: Next utility meeting is September 19, 2016.

Motion of Adjournment: A motion was made by Jayme with a second by Pegra to adjourn the meeting.  All voted in favor and the meeting was adjourned.