2016 November 14 Council Minutes

NOVEMBER COUNCIL MEETING MINUTES

November 14, 2016

 The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Councilors; Bob Quade, John Goman, Greg Andrews, and Suzanne Herstad, Clerk Joan Jauss, Treasurer Holly Herstad and attached list of public attendants.

Business from the floor:  None

CORRESPONDENCE

Thank you from Cleo Lundin for the flowers

Thank you Rice Lake Fire Dept. Auxiliary for the Halloween Carnival Donation

ARDC email on leadership model

General Correspondence – see folder

CONSENT AGENDA

  1. Minutes:

October 24, 2016 Council minutes

October 25, 2016 Development minutes

October 27, 2016 WRAPS minutes

  1. Executed Claims:

General fund checks – 11163-11219 and 410E

Utility fund checks – 758-772 and 21E

Payroll checks – 620-653

Fair Housing Authority –  208E

  1. Resolution 16-11-27 Designating MIC member
  2. MSA water tower inspection amendment

John G. made a motion to approve the consent agenda with changes noted in the October 24th minutes with a second by Bob.  All vote in favor.  Motion passed.  Joan will correct the October 24th minutes.

DEPARTMENT REPORTS

Treasurer Report:  Cash report, expenses, and profit and loss are in the Council packet.  Holly stated the cash report has been changed to show the month’s receipts and disbursements for each checking account.

Building Department:  Joan read the following report into record for October as prepared by Toni Blomdahl.
Type of Permit Issued                                  # issued

  • Garage 3
  • Door/Windows             1
  • Re-Roof/Siding 13
  • Furnace 1
  • Addition/Dormer             1
  • Plumbing             2
  • Gas             1         

Total issued                                                   22

Total valuation of projects:      $ 336,197.88

Fines                                       $ 55.63

Total fees assessed:               $ 5,925.97

Planning & Zoning report:  Joan read the following report into record for October as prepared by Teresa Koivula.

  • New driveway/parking lot review: 1
  • Junk/salvage yard violations: 7
  • Junk/salvage yard clean up in progress: 4
  • MPCA Investigations CLOSED: 1
  • MPCA Investigations OPEN: 1
  • Recreational Vehicle Violation review: 4
  • Recreational Vehicle Violation Abated: 1
  • Training Seminar: 2
  • Urban Watershed presentation: 1
  • City Planner meeting: 1
  • Staff meeting: 1

Public Works/Road & Bridge:  Joan read the following report into record for October as prepared by Justin Schendel:

Road and Bridge

  • Worked with Roger and John W. in clearing the N. ROW on Martin Rd. between public works and Family of God church
  • Assisted John W. with numerous sign installations

Utilities

  • 49 Gopher One State locates in October
  • Assisted in taking water samples at public works and Christensen Nets
  • Assisted Sycom and Duluth Electric in the installation and upgrading of lift station 1 and 2
  • Pumped hydrants down throughout City
  • Attended school in St. Cloud for Class D water licensing
  • Darrel Johnson Excavating fixed water shut off at 4929 Arnold Rd.
  • Cleared all brush inside cell tower site and sprayed with weed killer
  • Worked with Roger to etch and epoxy pump house floor
  • Replaced one water meter

Misc.

  • Mowed lawns and picked up garbage at park
  • Took Gravely lawnmower to Denny’s Lawn and Garden and had all belts replaced
  • Brought one ton plow to Ted Spencer and had rack straightened
  • Made scrap run to Simco
  • Broke and filled old septic tank at the park

John W. asked if Justin passed his water test and is now licensed.  Joan said yes, the actual license still needs to be received.

Fire Department:  Mark Niemi read the October report into record.

  • October Run Total: 19
  • Medical: 10
  • Structure Fire: 2 (1 Mutual Aid)
  • Lift Assist: 2
  • Chimney Fire: 1
  • 10-52: 1
  • CO Alarm: 1
  • Gas Leak: 1
  • Line Down: 1

1 mutual aid to Lakewood.  No abnormal water usage.  ISO is coming on December 8th to review our equipment and records for insurance rating purposes. Radio Grant equipment is in. Invoice will be sent to Joan.

Animal Control:  Joan read the following report into record for October as submitted by Gloria Dallum:

  • Hours worked                          33
  • Miles driven                             43
  • License fees collected            $ 0
  • Citations issued                      0
  • Fines issued                            $
  • Dogs to kennel                        0
  • Dogs to pound                        0

Utilities:  Joan read the following report into record for October.

  • Monthly meter readings done
  • October usage 1,691,094 gallons of water
  • Sycom upgraded/repair lift station 10 and 1
  • Accepted water tower painting bids, doing in 2017
  • Repaired water leak at 4929 Arnold road
  • Water and sewer extension on Rice Lake road was accepted
  • Had cell tower inspected

Park Department: none

Sheriff:  In council’s packet

Sewer and water report:  In council’s packet

NEW BUSINESS

Storm Bonding:  George Eilertson from Northland Securities and Chris Virta, bond attorney, for Fryberger, Buchanan, Smith and Fredrick came to answer questions about taking out a bond for the storm damage.  The City is looking to take out a short-term bond for the July 2016 storm costs until   funds are received from the state.  Chris stated Resolution 16-11-28 is approving Northland Securities and Fryberger, Buchanan to solicit quotes.  The bond will be a taxable bond as equipment is usually tax exempt bonds. George stated he is looking at a $550,000 bond for three-years with an annual call date, so the bond can be paid off early.  George said there is also a municipal advisory service agreement that needs to be approved along with the Resolution 16-11-28 by the council.  The service agreement is between the City and Northland Securities to issue the general obligation certificates of indebtedness and serve in the role of municipal advisor for the City. Suzanne made a motion to approve the service agreement between the City of Rice Lake and Northland Securities, Bob second the motion.  All vote in favor.  Motion passed.

Resolution 16-11-28 Approving Official Terms of Offering for Issuance of GO Bond Series 2016:  Joan read resolution 16-11-28 into record.  This resolution is approving the issuance of the bond.  John G. made a motion to approve Resolution 16-11-28 authorizing the issuance of the bond with a second by Greg.  All vote in favor.  Motion passed.

Lease/purchase versus GO Bond:  John W. asked George about the pros and cons between a lease or bond if the City purchased a new fire truck.  George noted a bond would be tax exempt as it is purchasing equipment, which would be a more favorable interest rate.  If a bond was issued it would need to be levied to prove that there is a repayment method.  If we do a lease, it would not need to be levied. Suzanne asked if we must levy since there are funds to pay for the truck?  George said if you take out a bond, the City must levy and then they can cancel it.  Joan asked George for clarification about lease-purchase financing, i.e. change orders, expense, and other problems that could occur with a lease-purchase.  George said the lease-purchase option is budgeted as an annual appropriation and does not go against the current debt of the City because you can cancel the lease each year. George and Chris stated they would be happy to look over the lease and let us know the pros and cons of both and which would be better for the City.  Joan will pursue and bring back to the Council at the agenda meeting.
Resolution 16-11-29:  Joan read resolution 16-11-29 certifying delinquent utilities to property taxes into record. Greg made a motion to approve resolution 16-11-29 with a second by Bob.  All vote in favor. Motion passed.

LBAE training: Joan shared an email from the State of Minnesota on the Board of Appeal and Equalization, which is offering on-line training.  John W. and Greg are certified through 2018 and John G. through 2019.  Joan asked Suzanne and Bob if they would like to go through the training, both said yes.  Joan asked if they would give her a copy of the certification for her records once complete.

WLSSD Master Plan:  Joan stated the City has received a copy of the WLSSD master plan and is passing it around for everyone to review.  John W. stated it is worth reading. Greg said this is an asset management plan and shows WLSSD’s assets in the City and what condition they are in.

ARDC Representative:  John W. shared that St Louis County is look for a representative from the City of Rice Lake to serve on the ARDC commission.  Joan shared a letter the City received and John W. asked everyone to review the information.  Joan will bring to the next Council meeting for further discussion.

UNFINISHED BUSINESS None

MOTION FOR ADJOURNMENT: Suzanne made a motion to adjourn the meeting with a second by Bob.  All voted in favor.  Meeting was adjourned