2016 October Agenda Minutes

October Agenda Meeting Minutes

October 3, 2016

The meeting was called to order by Mayor John Werner at 6:00 p.m.  Present for the meeting; Mayor John Werner; Councilors John Goman, Greg Andrews, Suzanne Herstad, and Bob Quade; Treasurer Holly Herstad; Clerk Joan Jauss; and guests John Klaers, City Planner from Klaers and Associates and Ray McClelland.

A motion was made by John G. to approve the September 3, 2016 agenda meeting minutes with a second by Suzanne.  All vote in favor.  Motion carried.

Correspondence: None

Business from the floor:

John W. stated Mike Couri will be at City Hall on October 25th to attend a meeting at 2:30 in reference to the Rice Lake/Martin Road development.

John W. stated Tom Bakke has been very supportive and was instrumental in getting Rice Lake in the 2016 bonding bill but since the Governor did not sign the bonding bill, we did not receive our request for increased LGA.  Since it did not pass, we will again have to go to testify at both the House and Senate during the legislative session.  John W. asked if we would like to again hire Gary Cerkvenik as lobbyist for us.  Suzanne wanted to know what the lobbyist does?  Joan said he assisted us when we were at the Capital, explained what was happening and how to respond to some of the inquiries.  He also watched the bonding bill to ensure Rice Lake was not cut from the bill and followed it to the Governor’s office.  It was agreed to table the discussion until the November agenda.

Fire Department Brush Truck:  Holly shared the cost overages pertaining to the new brush truck with the Council.  Holly talked with Steve from Big Water Apparatus about the cost overages and Steve said the first cost increase was due to the front bumper being custom made with the winch mounted on the inside of the bumper.  Steve said the change/increase was approved by the truck commission.  There was also a rear winch receiver added with custom wire harness.  Steve said the fire department wanted to be able to mount a winch to the rear of the truck if necessary.  The hose reel needed stands added to it so a forklift can be used to remove it from the back of the truck as well as mounting bolts so the unit is securely mounted in the back of the truck.  Steve also mentioned that the tail gate needed to be sanded and filled so the reflective material would stick.  Discussion was held and it was agreed to discuss this issue with the Fire Chief and Assistant Chief.  Joan is to invite them to the next Agenda meeting for further discussion.  John W. said if the cost overages need to be paid he wants the funds to come out of the fire equipment fund.  John G. and Greg supported this also. 

New Vendor Accounts:  Holly said the fire department is setting up accounts under the fire department’s name and address, all accounts should be in the City’s name.  Holly explained to the Council that there is paperwork that needs to be filled out in order to setup terms and tax exempt status when accounts are established.  It was agreed to table the discussion until the next agenda meeting.

Fire Department Grants:  Holly shared that the fire department is signing the small grants that Suzanne has written for the fire department.  Council agreed that the grants/contracts should be co-signed by Suzanne or they are to come to City Hall for signature.   This will need to be discussed further with the Chief and Assistant Chief at the Agenda meeting.

3rd Ave. S. Sewer Repairs:  Joan shared with the Council that after the repair of the manhole and sewer line on 3rd Avenue South, the pump runs at lift station 6 have decreased by half.  John W. stated this should cut the pump hours on lift stations 1 and 2 also.

Rice Lake Road Line Extension:  Joan stated Joe from MSA Professionals has recommended accepting the water and sewer line extension on Rice Lake Road, the pressure testing of the sewer line was done and passed, easement was recorded by St. Louis County, and the Utilities Commission have a recommendation to approve accepting the water and sewer line.  This will be discussed at the next Council meeting.

Water Tower Painting bids: Joan shared the water tower painting bids we received.  There were eight bids submitted all were under engineer’s estimate.   Joe at MSA will research the bids to make sure they have all the references and bid bonds.  Once reviewed MSA will make a recommendation for the council at the next council meeting.  Suzanne and Bob asked if MSA researches the contractors and their bids before he makes a recommendation.  Joan said yes.  John W. mentioned that after a contractor is accepted they would be held to their bid amount unless they find any hidden problems.

Liquor ordinance violation:  Joan shared that St Louis County imposes a one-day suspension of liquor license for a business’s first violation and Rice Lake’s Ordinance #41 only imposes a monetary penalty for the first and second violations.  Does the Council want to consider a one-day suspension along with the monetary penalty like the County does?  Discussion was held if a one-day suspension should be for the first or second violation.  Suzanne asked how much time would there be between the first and second violations before imposing a one-day suspension.  Joan stated she thought if an establishment had a second violation 12 months from the date of the first violation, but would need to check to be sure this is correct.  Suzanne made a motion to approve a one-day suspension for a second violation to be enforced within 90 days after the date of the violation with a second by John G.  Greg asked if this was in addition to the monetary fine, Joan said yes. Bob asked if the two establishments who had their first violations have paid their penalties.  Joan said one has paid in full and the other has not.   All vote in favor.  Motion passed.  Council recommended staff send a letter to all establishments with liquor licenses informing them of the amendment to the ordinance.

Urban Watershed management:  Greg stated the Urban Watershed Management group will be holding a meeting for the Council at City Hall on October 27 at 6:00 pm to discuss what it is they do and to get feedback from Councilors and residents.  Greg said he has not been in support of much at the watershed meetings and voiced his opposition to the Watershed being a taxing authority.  Greg stated the City of Duluth would like this group to be a volunteer type of group.  John W said there are other authorities (SLCWD, MPCA, BOWSR) regulating watersheds and the Corp of Engineers has the ultimate authority.  There are too many authorities regulating watersheds already.

Charitable Gambling:  Joan gave the Council a copy of a charitable gambling permit for Ducks Unlimited.  They are going to hold a raffle at the Other Place Bar and Grill on October 15, 2016.  John G made a motion to approve the Ducks Unlimited application for a charitable gambling permit for a raffle at the Other Place with a second by Suzanne.  All vote in favor.  Motion passed.

LMC regional meeting agenda:  Joan shared a copy of the agenda for the League of Minnesota Cities (LMC) regional meeting agenda for Thursday October 6th in Hibbing with the Council.

Having nothing further to discuss, a motion to adjourn was made by Suzanne with a second by John G.  All vote in favor.  Motion carried.