2016 Sept. 26 Council Minutes

SEPTEMBER COUNCIL MEETING MINUTES

September 26, 2016

 The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Councilors John Goman, Greg Andrews, Suzanne Herstad, and Bob Quade, Clerk Joan Jauss, Treasurer Holly Herstad, and City Attorney Mike Couri.  Public attendance, list attached.

CONSENT AGENDA:

September 12, 2016 – Council meeting minutes and August 22, 2016 – Ordinance Update minutes

Motion was made by John G. to approve items on the consent agenda with a second by Bob.   All vote in favor.  Motion passed.  

FINANCIAL REPORTS:

Holly stated after the Council approves claims, the general checking account will have an approximate balance of $157,000, due to the July storm clean-up payments.  John W. stated Billington Contracting, Inc. invoice for the debris pickup will be around $70,000, which we haven’t received yet.

General fund checks – 11087 – 11113 and 406E

Utility fund checks – 734 –  740

Payroll checks – none

Fair Housing Authority –  none

A motion to execute above claims was made by John G. with a second by Suzanne.  All vote in favor.  Motion passed.                                     

COUNCIL CORRESPONDENCE: None

BUSINESS FROM THE FLOOR:  None

OLD BUSINESS:

Fire Department Trust:  Joan stated she emailed a copy of the Judge’s order to the Council, in the order it stated the funds can be disbursed from the trust.  John W. said after the court hearing there was discussion on what the next step is and Mike Couri, City Attorney, said the fire department’s trust committee will need to give a written recommendation for the disbursal of funds to the clerk.  Joan stated the fire department will need to specify what the funds are being used for and then she will prepare a resolution to accompany the recommendation for the Council.  Suzanne asked if all the invested funds are available, and if not, what the penalty for early withdrawal would be.  Holly noted some of the funds are invested until 2020, but feels there are options to move funds so penalties can be avoided.   Joan stated this is something we will need to look at, as to the best way to access the money when we actually need it.  Holly asked if we are going to wait until after the AFG grant awards in 2017 to purchase a truck.  There was discussion on timing and what type of truck.  John W. said the truck can be ordered sometime in November so he would like to go another direction with the grant.  Joan inquired if this discussion should be tabled until the October Agenda Meeting.  Council agreed and requested Joan to ask the Fire Chief and Assistant Chief to come to the meeting.

Legal Seminar:  Joan handed out the legal seminar outline for Saturday October 1st in Cotton.  It was agreed to meet at the public works building to travel to Cotton together.

NEW BUSINESS:

Halloween Carnival:   Joan asked if the Council wanted to donate to the Rice Lake Fire Department Auxiliary Halloween Carnival this year.  John G. asked if the carnival is insured by the city’s policy through the League of Minnesota Cities.  Joan said no, and she has not received a copy of their certificate of insurance nor a cost for the policy.  John G. made a motion to donate $250 to the carnival, plus the cost of their insurance for the event with a second by Greg.  All vote in favor.  Motion passed.

Emerald Ash Bore Informational Meeting:  Joan said there will be two meetings held at City Hall on the emerald ash borer being put on by the Department of Agriculture.  The meeting on October 11th will be for the timber industry and the October 12th meeting is a public meeting informing people on the wood quarantine.

John W. mentioned that the contract for chipping increased by $100 per hour because the chipped material cannot be hauled outside of the quarantine area.  The materials will now be stockpiled until it can be used at the Minnesota Power Huber plant.

Charitable Gambling Permit: Joan gave everyone a copy of charitable gambling permit application from the Yeti Tour for a raffle.  Bob made a motion to approve the charitable gambling permit application with a second by John G.  All vote in favor.  Motion passed.

Transfer money to general checking from investment:   Holly requested to transfer $200,000 from investment to checking to cover some of the storm costs.  John G. made a motion to approve moving $200,000 from general investments to the general checking account to cover some of the storm damage costs with a second by Suzanne.  All vote in favor.  Motion passed.

MOTION FOR ADJOURNMENT: A motion was made by Greg with a second by Suzanne to adjourn the meeting.  All vote in favor.  Meeting was adjourned.