2017 April 10 Council Minutes

COUNCIL MEETING MINUTES

April 10, 2017

 The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Councilors Greg Andrews, Suzanne Herstad, Bob Quade, and John Goman, Clerk Joan Jauss, Treasurer Holly Herstad, and the attached list of public.

BUSINESS FROM FLOOR: None

CORRESPONDENCE:

  • LMC safety and Control workshop; John W. and Bob said they would like to attend the workshop on April 25 in Cohasset. Suzanne said she would get back to staff if she can go.
  • Email from resident about high speed internet; Joan said she responded to the resident noting the City has Century Link and hopefully we will have high-speed internet in 2018.
  • MRWA request for support for congressional representatives; Joan asked if Council wanted to send a letter opposing eliminating the USDS Water & Waste disposal Loan & Grant in 2018. Council stated not at this time.
  • General Correspondence: See folder

CONSENT AGENDA:

    Minutes

March 27, 2016 City Council minutes

Executed Claims

General fund checks – 11529 thru 11562 and 422E

Payroll checks – 792-819

Fair Housing Authority –  none

Motion was made by Greg to approve the consent agenda with a second by Suzanne.  All vote in favor.  Motion passed.

 COUNCIL REPORTS:

  • Greg stated he learned from the water tower meeting with AT&T, they are hoping to permanently move their antennae to the cell tower.
  • Suzanne said there has been two planning and zoning work meetings on revising Ordinances 22 & 34.
  • Bob said at the last MIC meeting there was discussion on bicycle and pedestrian traffic. MIC’s next meeting will be at the Rice Lake City Hall on April 19th, discussion will be on truck traffic. Bob also did a road inspection and culverts are thawing.  Spring runoff has done minimal damage.
  • John G. said the public works truck is starting to have maintenance issues. John G. received four estimates, two of which are from the Minnesota CPV.  The estimates are in the Councilor’s packets to review.  Joan will bring to the next Council meeting to discuss.
  • John W. said he received a call from City of Duluth wanting to set up a meeting on how residential gas hook-ups are being installed and inspected in Rice Lake. Joan explained the how the process is currently done.  The City of Duluth will contact us to set up a meeting date.

DEPARTMENT REPORTS:

Treasurer: Cash, profit/loss, and expense reports were in the Council packet.

Building Department: Joan read the following report into record for March as prepared by Toni

Blomdahl.

Type of Permit Issued                      # issued

  • Roof/siding/Windows                        5
  • Remodel                                                 1
  • Garage                                                    1         

Total issued                                                7

Total valuation of projects:      $ 78,276.50

Fines                                       $ 0.00

Total fees assessed:               $   1,770.39

Planning & Zoning report: Joan read the following report into record for March as prepared by Teresa Koivula.

  • Citizen Complaint: 3
  • Agriculture Inquiries: 5
  • Outgoing Correspondence: 5
  • Junk/salvage yard clean up in progress: 7
  • Agriculture Violation: 1
  • MPCA Investigations: 1
  • DNR investigations: 1
  • Development inquiries: 1
  • Variance application: 1
  • Meeting with City Planner: 1
  • CUP review: 1
  • Home Business Certificate: 1

 Public Works/Road & Bridge: Joan read the following report into record for March as prepared by Justin Schendel.

Road and Bridge

  • Sanded all paved roads as needed
  • Plowed all City properties as needed
  • Monitored culverts for steaming
  • Toured roads as necessary
  • Removed dead falls from roads as needed

Utilities

  • 5 Gopher One State locates in March
  • Exercised booster pumps weekly
  • Corrected time on alarm system for water tower and booster station
  • Tested hydrant #81 after thawed, all is good
  • Attended wastewater training and took class SD test

Misc.

  • Recycled old electronics from city hall
  • Assisted with painting public works floor with epoxy
  • Replaced rear brake pads on ¾ ton
  • Worked recycle shed during Bryan’s absence

John W. said the epoxy was applied in the little shop, not the general floor, and the snow gear has been removed from the road equipment and weather permitting grading will start on Friday.  He has asked Joan to investigate street sweeping for our paved roads and city hall parking lot.

 Fire Department: Chief Niemi read the March report into record.

Total Calls:

In March, we responded to 43 calls for service.

  • 22 Public Assist
  • 14 Medical
  • 3 Lift Assist
  • 2 Car Accident 10-52
  • 2 Structure Fires
    • Both were great saves and could have potentially led to total loss fires as they were both mobile home style houses where fire spreads very rapidly.

Water Usage:

  • Approximately 1,000 Gallons water

Smoke Alarm Campaign

  • To date we have installed a total of 130 alarms in 22 homes.

Reimbursement Money

  • To date we have been reimbursed by the state $3,862.17 for training that we have completed.
    • This is on the state fiscal year from July 1 – June 30

Grants

  • As I mentioned last week I am sitting down with the head of the MN Power Foundation tomorrow to discuss the possibility of a significant grant to cover a large portion of new extrication equipment purchase.
  • The DNR 50/50 grant will be open very shortly and we will be applying for this grant, max amount to ask for is a project totaling $4,787 ($2,393.50 would be our responsibility).
    • This grant request will be to outfit new engine with attack fire hose and nozzles.

New Engine Project

  • Confirmation on the pre-engineer build meeting for May 22nd.

Animal Control: Joan read the following report into record for March as submitted by Gloria Dallum.

  • Hours worked                          25.05
  • Miles driven                             28
  • License fees collected            $130
  • Citations issued                      0
  • Fines issued                            $0
  • Dogs to kennel                        0
  • Dogs to pound                        0

Utilities: Joan read the following report into record for March.

  • Monthly meter readings done
  • Discussed Stavanger road water/sewer extension
  • Working on updating Ord. #27 water and #25 sewer
  • Ordinance #44 Connections fees was adopted
  • Discussion have been on-going with AT&T in reference to antennas on the water tower and possibly moving them to the cell tower

Park Department: None

Sheriff: None

Sewer and water report: In Council’s packet

NEW BUSINESS:

Planning agreement:  John G. stated the working relationship between John Klaers Planning and Associates and staff is not working as well as we had hoped and recommended that we exercise the out clause of our agreement with him.  John G. made a motion to exercise the out clause of our agreement with John Klaers Planning and Associates, with a second by Suzanne. All vote in favor.  Motion passed.

South Fire Hall Improvements:  John W. asked Chief Niemi if he wanted to continue with painting the inside of the South Fire Hall this year.  Chief Niemi recommended painting the six lower rooms, including doors, but excluding the equipment room.  Chief Niemi suggested we paint the entryway if funds are available and noted the cross beams and steel frame work will be next year as it is part of the open bay area.

UNFINISHED BUSINESS:

Tablets:  Joan said there an estimate with two options from AnySiteSolutions in the Council’s packet. One is for separating business from personal e-mails on the councilors’ personal devices and the other is for two iPad tablets.  A motion was made by Suzanne to purchase two 32GB tablets with key boards and one case with a second by Bob.  All vote in favor.  Motion passed.  John G. made a motion to approve having the business and personal email’s separated on the Councilor’s personal devices with a second by Suzanne.  All vote in favor.  Motion passed.

MOTION FOR ADJOURNMENT: Greg made a motion to adjourn the meeting with a second by Bob.  All vote in favor.  Meeting was adjourned