2017 January 9 Council Minutes

JANUARY COUNCIL MEETING MINUTES

January 9, 2017

The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Councilors Greg Andrews, Suzanne Herstad, Bob Quade, and John Goman, Clerk Joan Jauss, Treasurer Holly Herstad and attached list of public.

Business from the floor: None

CORRESPONDENCE

Email from Jim Rich, compliment from resident

Email from Tim Herstad, concern on purchase of fire truck

Email from Kristine Barnes, concern on broadband service

General Correspondence – see folder

CONSENT AGENDA

      Minutes

December 12, 2016 City Council minutes

December 29, 2016 Fire truck meeting minutes

    Executed Claims

General fund checks – 11284 – 11341 and 414E-416E

Utility fund checks – 791- 804 and  25E

Payroll checks – 682-719

Fair Housing Authority –  none

    Resolution

17-01-01 – Resolution appointing to certain offices and positions, setting salaries, employment terms and establishing meeting times

17-01-02 – Resolution Designating depositories and corporate authorization

17-01-03 – Resolution Designating depositories for investment purposes

17-01-04 – Resolution Establishing 2017 City Fees

17-01-05 – Resolution appointing City insurance agent

    Agreements:

HGACBuy agreement: Texas cooperative purchasing agreement

SWCD agreement: South St. Louis Soils and Water Conservation District for professional services

SEH agreement: agreement for services related to Kwik Trip site

Motion was made by John G to approve the consent agenda with a second by Suzanne.  All voted in favor.  Motion passed.

COUNCIL REPORTS:

Suzanne gave an update on December 19th Airport meeting she attended.  This was an open community discussion with the surrounding communities, MNDOT and the Airport Authority.  The discussion was what impact the airport has on surrounding communities, airport zoning, airport pollution and how to preserve communities.  Land use was discussed along with accident reports.

Bob gave an update of the WLSSD recycle meeting. WLSSD received a one year grant from the MPCA.  Some of the changes will be a $500 flat administration fee and a $100 supply fee.  WLSSD is going to start taking plastic grocery bags sometime in 2017.  They were also approved for food recycling but Rice Lake will not be included as we noted our objections to taking in food waste.  Food waste can currently be taken to the Material Recovery Center on Rice Lake road.

John G stated he is talking with the DNR about a connecting snowmobile trail, he is meeting with the DNR on Jan. 18 to discuss further.

Greg stated over Christmas power was lost causing the lift stations to shut down. Contactors were called for emergency pumping.

John W stated the CDBG board will be meeting in January.  This year the CDBG received applications for $4.5 million in projects and there is $1.8 million available.  John W stated presentations will be next week and in two weeks the board will be giving their recommendations to the St. Louis County Board.   There were five nominations from the southern portion of the County.  Rice Lake has been a member of the CDBG board since 1986 and last year was the first time we received a $7,000 grant, which was used for the City Hall parking lot.

DEPARTMENT REPORTS:

Treasurer Report: Cash report and expenses were in the Council packet. 

Building Department: Joan read the following report into record for December as prepared by Toni Blomdahl.

Type of Permit Issued                      # issued

  • Garage 1
  • Furnace/gas 3
  • Water hook up 1
  • Addition 1
  • House 1         

Total issued     7

Total valuation of projects:      $ 222,440

Fines                                       $ 0.00

Total fees assessed:               $ 3,462.97

Planning & Zoning report: Joan read the following report into record for December as prepared by Teresa Koivula.

  • Citizen Complaint: 2
  • Outgoing Correspondence: 2
  • Driveway Setback complaints: 2
  • Junk/salvage yard violations: 7
  • Junk/salvage yard clean up in progress: 4
  • MPCA investigations open: 2
  • Planned Unit Development Meetings: 4
  • Applications: 3

Lot Line Adjustment: 1

Rezone: 1

Variance: 1

  • Joint Airport Zoning Board Meeting: 1
  • MNDOT Airport Needs Meeting: 1

Public Works/Road & Bridge: Joan read the following report into record for December as prepared by Justin Schendel.

Road and Bridge

  • Sanded all paved roads as needed
  • Plowed all City properties as needed

Utilities

  • 8 Gopher One State locates in December
  • Assisted WW Goetch with lift station 2 maintenance
  • Exercised booster pumps as needed
  • Assisted Sycom with installation of new screen in lift station 3
  • Assisted Midway Sewer and Brent’s Septic during Christmas day power outage
  • Replaced one water meter

Misc.

  • Installed three RF signs on cell tower fence

Fire Department: Scott Twining read the December report into record.

December                                                                   2016 yearly totals

Fire = 1                                                                        39

Medical = 9                                                                 122

Public Assists = 2                                                       16

1052 (car accident) = 3                                              9

CO2 = 0                                                                      5

Other = 2                                                                     25

TOTAL = 17                                                                216

Scott noted that six mutual aid calls were missed because responders were not available in the City.

-No abnormal use of city water

-12/8 Met with ISO to go over insurance rating.  Awaiting results.

-12/8 Performed team building exercise training at Rice Lake Hall # 1.

-Wildland gear purchased per grant agreements.

-Truck committee and city council reps met with Pierce rep to review specs for new fire engine.

-Election held 12/8 and officer sworn in 12/29 for ensuing year.  Elected officers for 2017; Chief: Mark Niemi, Assistant Chief: Brandon Zapp, Fire Marshal: Devin Sonnek, President: Mike Conradi, VP: Bud Wavra, Secretary: Kat Hiti, Treasurer: Niki Wavra.

-Over 3,000 volunteer hours logged for 2016.  This does not include mandatory training, calls and missed documentation of hours.

John asked Scott if the majority of the medical calls were for the elderly, it was noted yes,  Scott suggested if the city should ever get a health care facility, we should look into an agreement if they employee certified nurses.

Mark asked council for input on if engine two’s pump should be fixed for $2,600.  Council deferred to the fire department as the Council felt they were not qualified to advise the fire department on this.  John G. agreed with John W. on deferring to the fire department.  Greg asked if engine #2 can still be used, Mark stated yes but only on outside fires because of the reduced pump pressure.  It cannot be used on interior fires.   Greg said he would be comfortable leaving engine two as is and using it as little as possible.

There was some discussion on some of the fire department members retiring, Scott said he will be retiring sometime this year but is going to be advising on the truck committee and helping with the switch over in 2017.  John W said he would like to formally thank Scott before he leaves the department. All of the Council members individually thank Scott for his service to the City.

Animal Control: Joan read the following report into record for December as submitted by Gloria Dallum.

  • Hours worked                          33.05
  • Miles driven                             43
  • License fees collected            $30
  • Citations issued                      0
  • Fines issued                            $
  • Dogs to kennel                        0
  • Dogs to pound                        0

Utilities: Joan read the following report into record for December.

  • Monthly meter readings done
  • December usage 1,515,245 gallons of water
  • Sycom installed a new screen in lift station 3.
  • Lift Station 1, pump 1 found bad impeller, repaired.
  • No Utilities meeting was held in December

Park Department: none

Sheriff: none

Sewer and water report: In council’s packet

NEW BUSINESS:

Special use permit – Billy’s Bar and Grill is requesting a special use permit for 2/1/2017 thru 2/2/2017 for the Beargrease Marathon.  Joan stated they are asking for the permit to serve outside of the fenced area.  John G made a motion to approve the permit with a second by Suzanne.   All voted in favor. Motion passed

The Other Place Bar & Grill is requesting a special use permit for 2/25/16 to hold a fishing contest on Rice Lake.   Joan stated they are asking for a special use permit to serve alcohol on the lake by the DNR boat landing on Rice Lake.  The Council stated under the conditions, they obtain permission from the DNR and no parking is allowed on the side of Rice Lake Dam road.   John G. wanted to know if there could be a hazard concern if cars are parking on the lake.  Mark said the fire department will be on site.  The fire department found out this is going to be a fund raiser for the Relief fund. A motion was made by Bob to approve The Other Place special use permit with a second by Suzanne.  All voted in favor. Motion passed.

Meeting update: Joan shared that two meeting have recently been scheduled and wanted to make the Council aware.  On January 17th  at 10:00 am at City Hall there will be a meeting with Troy Mack from CenturyLink to discuss broadband in the City and on February 7 at 2:30pm at City Hall with Mark Privratsky from Congressman Nolan’s office will be here for a visit

UNFINISHED BUSINESS:  None

MOTION FOR ADJOURNMENT: Suzanne made a motion to adjourn the meeting with a second by Bob.  All voted in favor.  Meeting was adjourned.