February Agenda Minutes

February Agenda Meeting Minutes

February 6, 2017

The meeting was called to order by Mayor John Werner at 6:00 p.m.  Present for the meeting; Mayor John Werner; Councilors John Goman, Greg Andrews, Suzanne Herstad, and Bob Quade; Treasurer Holly Herstad; Clerk Joan Jauss; John Klaers, City Planner from Klaers and Associates, and guest list attached.

A motion was made by Greg to approve the January 3, 2017 Agenda Meeting Minutes with a second by Bob.  All vote in favor.  Motion passed

Correspondence: None

Business from the floor: Suzanne stated she researched room dividers for the hall and the quote she received was too much money.  Discussion was held about the hall and the issues with roof, windows, moisture, well and septic.  Greg stated the city needs to start considering and/or planning for a new hall.  John Klaers stated the City needs to look at where and what we want for the City in the future.

Fire truck: Joan asked Council for approval to transfer $250,000 from fire investment fund to the general checking account for the down payment of the new fire truck.  Greg made a motion to approve transferring $250,000 from fire investments to general checking account for the down payment of the new fire truck with a second by Suzanne.  All vote in favor.  Motion passed.

North fire hall roof: Joan shared that she had called Duluth Architectural Metals in follow up to the North Fire Hall roof and the discussion that was held at the January Agenda Meeting.  She found that Duluth Architectural Metals are not structural engineers and they recommend having a structural engineer check the roof.   After some discussion, it was agreed Joan is to find out if SEH or MSA has a structural engineer on staff that could provide a structural analysis and what the cost would be.  John G stated if they do not have one, he would refer staff to Krech and Ojard Engineering for a quote.

Relief PERA: Joan handed out the cost analysis of increasing benefit level for the fire department retirement fund.  We are required to do this analysis annually.  Joan stated the fund must remain at the current level until the fire department has been in PERA for five years, which won’t be until 2018.

Storm bond: Joan informed the Council that we received our State emergency storm aid of $433,315.13.  She is requesting Council’s approval to apply $400,000 to the principal portion of the $550,000 bond the City took out to cover the storm expenses, the remaining amount will be set aside to make interest payments until the bond is paid in full.  Greg made a motion to pay $400,000 towards the principal of the storm bond with a second by John G.  All vote in favor.  Motion passed.

Combining general and utility checking accounts: Joan asked Council for permission to combine the general and utility checking accounts into one checking account. Discussion about the pros and cons of one checking account was held.  John W. requested Joan to set up a conference call with the auditor to get her opinion and postpone any further discussion to the council meeting.

DNR Resolution: Joan shared an e-mail she received from Joe Russell at the DNR with a resolution attached.  John G. stated he asked Joe to send the sample resolution to him.  No action is needed on this. 

Tremble external receiver: Joan informed the Council the external receiver for the tremble is no longer working and asked if the Council would approve purchasing a new external receiver.  Suzanne asked what the tremble is for, Joan replied it is used for reading the water meters.  Joan shared a quote from Metering Technology Solutions for $2,700 which includes trading in the old external receiver.  John G. made a motion to purchase a new external receiver for $2,700 with a second by Greg.  All vote in favor.  Motion passed.

2020 Census: Joan received a letter from the Census Bureau informing her about the 2020 census.    Joan wanted to know if she should find out how much St. Louis County would charge the City to do the address confirmation that will need to be done.  John W. said he would like it done by us.  Suzanne suggested getting an estimate from St. Louis County on how much it would cost if they did the confirmations.  Joan said she would investigate and bring back to Council when she knew more.

AWAIR meeting date: Joan requested a date to hold the annual AWAIR (workplace safety) meeting.  After some discussion, it was decided to have it on February 23, 2017 at 10:00 am.  Joan will send out the notifications.

Paper usage: Joan informed the Council that our paper usage has doubled, and asked what can we do to reduce it.  Joan suggested electronic tablets for the Council and Justin.  City work/information and g-mail accounts could be set up so they would no longer have to use their personal accounts.  Joan also suggested one for Justin to use for his Gopher State One locates.  Joan will get two estimates for six tablets.  Joan will bring to the Council meeting for action once received.

Having nothing further to discuss, a motion to adjourn was made by John G. with a second by Bob.  All vote in favor.  Motion carried.