Utility Meeting Minutes
August 21, 2017
The meeting was called to order by Utility Chair Cindy Endicott at 6:00 p.m. Present for the meeting; Commission Chair Cindy Endicott, Commission Member Jayme Heim; Councilors Greg Andrews and John Goman; Clerk Joan Jauss. Also in attendance: Suzanne Herstad, Bob Quade, John Werner, and Darrel Johnson.
A motion to approve the June 19, 2017 Utility Meeting Minutes was made by Jayme with a second by Cindy. All voted in favor. Motion carried.
Business from the floor: None
Water Tower Painting: Joe shared that all is complete except the harnesses. They have been delivered but we are still waiting on the cable grabs. The tower has been filled and a water test was done today and another will be done tomorrow, if all the tests pass, the water tower will be opened.
East Calvary Water Loop: Joan shared the East Calvary Water Loop qualified for PFA grant this year, which will be approximately $1 million of the $3 million project. Joan also shared that she applied for $357,000 in additional capital bonding.
3rd Ave. S: Joan shared the City is still waiting for the PFA applications, as of three weeks ago, Peter from the PFA still had not sent the updated documents to Joan. Joan gave John G. the construction easements to start working on.
WLSSD exceedance: Joan shared a copy of the June WLSSD flow map which showed that Rice Lake had an exceedance. Joe and Joan worked with WLSSD showing we did not have an exceedance, WLSSD agreed it was an issue with their system.
Televising recommendations: Joan shared a copy of a proposal from Hydro Klean to repair three manholes on 2nd Ave. N. John G. approved the repair. Greg stated, Justin told him he could do manhole repairs. John G. said, Justin is good for spot repairs, but not major repairs. Cindy asked if the City is going to sign a maintenance agreement with Hydro Klean for 2018 as there is a discount if we sign now. No decision was made.
Cell tower inspection: Joan shared a copy of a report from Scandia Consulting stating the cell tower was inspected and all was good.
3911 E. Calvary meter: Joan informed the Commission a resident removed their existing home and did not remove the water meter, now the new home is going to be set and they need a new meter. The City shut the water off at the curb and informed the resident they needed to have their plumber remove the meter when they disconnected the lines. The resident states she was not informed of this. Joan asked the Commission should she charge the resident for the meter or not. After some discussion, the Commission agreed to charge the resident the cost of a new meter.
Northland Constructors truck washing: Joan shared with the Commission an interesting find, the WLSSD flow graph showed when Northland Constructors has their “truck washing day” it had minimal effect on the water consumption.
WLSSD I&I report: Joan shared a copy of the annual WLSSD I&I report for 2016. The city is compliant and no concerns were noted.
BDPI grant information: Joe had shared with the Commission and Council a potential grant opportunity. The BDPI grant is a DEED grant that can be used for water and sewer. It is for business development and must be used for warehousing and suppliers, not retailers. It is a 50/50 match grant and can be applied for at any time. Something to consider in the future for the Martin/Stavanger loop or a lift station on Rice Lake Road.
Lift station 3: Greg stated while WW Goetch was here checking pump 2 at lift station 3, it was discovered we have sand going into the system. Justin was busy checking the manholes along the line to see if he could find the problem. There was discussion on who to have clean and televise the line. Joan is to get the timing and estimate from Hydro-Klean.
Having nothing further to discuss, a motion to adjourn was made by Jayme with a second by Cindy. All vote in favor. Motion carried.