2017 July 10 Council Minutes

COUNCIL MEETING MINUTES

July 10, 2017

 The meeting was called to order at 6:00 pm by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner; Councilors Greg Andrews, Suzanne Herstad, Bob Quade, and John Goman, Clerk Joan Jauss, Treasurer Holly Herstad, and the attached list of public.

PUBLIC DISCUSSION: None

CORRESPONDENCE:

Memorandum from League of Minnesota Cites(LMC) – Representative Mary Murphy was selected as a LMC Legislator of Distinction for 2017.  Joan stated she sent an e-mail congratulating her.

General Correspondence – see folder

CONSENT AGENDA:

    Minutes

June 22, 2017 Audit minutes

June 26, 2016 City Council minutes

July 5, 2017 Capital Improvement Bond minutes

    Resolution

Resolution 17-07-17 Designating authorization for repairs

Ordinance

Ordinance #22 Zoning amendment

    Executed Claims

General fund checks –  11723 and 11768 and 433E thru 434E

Payroll checks –  889-931

Fair Housing Authority –  none

John G. made a motion to approve the consent agenda with a second by Bob.  All vote in favor.  Motion passed.

COUNCIL REPORTS:

* Greg said lift station 2 had a small issue today, he cleared all the alarms.  He is going to meet with Justin to see if they can figure out why it was alarming.  The City is still waiting for the televising report from Hydro Klean.  There is a meeting scheduled for July 25 with WLSSD to discuss a garbage ordinance.

*Suzanne stated there was a public hearing on July 13 for Ordinance 22, there was no one from the public in attendance.  The Planning and Zoning commission made a recommendation to approve the changes. She attended a preconstruction meeting for painting of the water tower.  There was a Rezone meeting on July 20 for Family of God Church, rezoning from Rural Residential 1 to Public. Conditional Use Permit (CUP) inspections will be done this month, thank you to Bob Quade for volunteering to do the inspections too.  Biron Wipson stepped down from the Zoning Commission after 12 years of service. They will be taking applications for the vacant seat. She and John held an internet safety class with Joe from Anysite Hosting for the staff. She toured 2nd Avenue South with Johnson Excavating to get a better understanding about the City’s water/sewer system.  She attended a Planning and Zoning workshop with Teresa, some of the information they covered was on applications, variances, city planning and open meeting law.

*John W. said he has been busy with road work, Gothenburg ditching should be finished tomorrow and 1st Ave. S. has been started. He has been meeting with citizens to address their complaints. The Rice Lake Dam Road is almost done, they are working with MNDOT to see if they can designate the road as 30 MPH, chip sealing will occur on July 11 and 12th and they will stripe after that.  CenturyLink still has not started their work of moving their boxes.  All contractors that have given the City estimates for the City Hall improvements have been contacted, except for the window contractor, to see if we can get on their schedules for August.

*Bob stated chloride is being applied to the City’s roads.  The City’s road ditches are currently being mowed, it is a smaller mower this year so the mowing is not as deep as previous years.  Brush is growing up around some of the City’s road signs and will need to be cut back. John W. stated this is being taken care of. There is a MIC meeting and appreciation dinner this month.

*John G. went with Johnson Excavating to tour some of the maintenance, repair and I&I issues with our utility system.

DEPARTMENT REPORTS:

Treasurer: Cash, profit & loss, and expense summary reports are in the Council’s packet.

 Building Department: Joan read the following report into record for June as prepared by Toni

Blomdahl.

Type of Permit Issued         # issued

  • Roof                                             7
  • Garage                                         6
  • Furnace/Boiler                          2
  • Gas                                               1
  • Window/Door                           1
  • Remodel                                     1
  • New Home                                 1
  • Addition                                     2
  • Slab for home/garage             2
  • Wall and roof repair                1
  • Sign                                            1
  • Plumbing                                  2
  • Driveway                                   1
  • Demo                                         3         

Total issued                                  31

Total valuation of projects:      $ 724,662.80

Fines                                       $            0.00

Total fees assessed:               $     9,950.34

Planning & Zoning report: Joan read the following report into record for June as prepared by Teresa Koivula.

  • Public Hearings: 2, Ordinance #22 and Rezone
  • Home Occupation Approval: 1
  • Commercial Parking Lot Inquiries: 2
  • Public Hearing Ordinance #22: 1
  • Public Hearing Rezone: 1
  • Approved Rezone: 1
  • Citizen Complaint: 3
  • Onsite Visits: 18
  • Outgoing Correspondence:  11
  • MPCA Investigations: 1
  • WLSSD Violation: 1
  • Wood Processing Center inquiry: 1
  • Planning Commission Vacancy: 1
  • Internet Safety Workshop: 1

John W. asked what a wood processing center is.  Joan recommended he ask Teresa, Zoning Administrator.

Public Works/Road & Bridge: Joan read the following report into record for June as prepared by Justin Schendel.

Road and Bridge

  • Delivered 2 extra concrete culverts from RLD road to Public Works via loader.
  • Had Ricks Tree removal to dispose of large dead fall on Charles road.
  • Used loader to open up beaver dam on Town Line road 3 times.

Utilities

  • 49 Gopher One State locates in May June
  • Exercised booster pumps weekly
  • Replaced Voyager Bus company’s 1 1/2-inch water meter.
  • Assisted Johnson Excavating with repair of standpipe on Arnold Road
  • Assisted MSA with the shutdown of the City Water Tower.
  • Assisted HydroKlean with cleaning and televising 2nd Avenue North and East Calvary between lift stations 1 and 2.
  • Assisted Johnson Excavating with stand pipe repair on Arnold road
  • Exercised Water Tower Shutoff valve for proper operation and positive shutdown assisted by MSA.
  • Calibrated confined space gas monitor.

Misc.

  • Picked up 10 more locks from MN locksmith.
  • Spread 20 yards of wood chips at Park by hand.
  • Removed trash from Firehall and Park as required.
  • Used Loader to add boulders to Park to prevent vehicle damage to park fields.
  • Assisted Doug Quade with switching cutting edges on grader’
  • Installed new battery in Skagg lawnmower

Suzanne asked Joan if Voyageur Bus Company’s utility meter is bad, Joan stated the meter was replaced in 2015.

Fire Department: Chief Niemi read the June report into record.

Total Calls:

  • June Total Calls Responded to was 15.
    • 7 Medical
    • 3 Smoke Alarm Installs
    • 2 Car Accidents
    • 1 Structure Fire
    • 1 Gas Odor
    • 1 Grass Fire

Water Usage

  • We used approximately 87,000 Gallons of water above the normal consumption
    • Majority of water was for pool fills

Fire Marshal’s Office

  • Firework’s stand was inspected for permit approval and a pre-plan was completed for the stand.
  • We have sent Andrew Alander through both basic and advanced arson investigation classes. He will be preparing to take his state certification tests to become one of our investigators.

Smoke Alarm Installs

  • 28 homes have taken advantage of the smoke alarms being offered
  • A total of 154 alarms have been installed to date
  • We continue to get a couple of requests for these each month.

Pool Fills

  • Pool filling season is over for us.
  • Filled a total of 17 pools and used 81,000 gallons of water.
    • Owe city $1,339.74 for water. Check will be cut from the relief and paid within the next month.

 Engine 1 Maintenance

  • We had a failure of our pressure governor controller. Needed to have a technician come immediately to assess and repair the problem. The technician was able to replace our throttle valve controller prior to removing the pressure governor controller (which allowed us to have a functional engine) to be sent out for repair or replacement.
    • Update – New replacement part was ordered. It is in and we just need to have it scheduled for replacement. Cost of part was $2,099.10. To my knowledge this does not include labor and travel costs.  Very likely the repair will be around $3,500-$4,000.

Inventory

  • Assistant Chief Zapp spent the past couple months compiling an accurate inventory of our equipment on each truck and at each hall. We now have an accurate replacement cost to the equipment if something is to cause us to prepare an insurance claim.  Total came out to roughly $440,000.

Membership

  • We currently have 2 prospective applicants now. We anticipate swearing one applicant in at the end of July and the other at the end of August if both remain interested with the time commitment.

John W. asked Mark if the South Fire Hall is getting put back together after the painting.  Mark stated Devon is working on it.  The painter did a very good job, they are happy with his work.  Mark stated the East wall by the mail boxes is leaking again.  John W. said we will need to look into it as this was never dug out and sealed.

Animal Control: Joan read the following report into record for June as submitted by Gloria Dallum.

  • Hours worked                          25
  • Miles driven                             62
  • License fees collected            $69
  • Citations issued                      0
  • Fines issued                            $176
  • Dogs to kennel                        1
  • Dogs to pound                        0

John W. asked if the licenses were for new owners.  Joan stated the licenses are renewed yearly so she is unsure if these are new or renewals.

Utilities: Joan read the following report into record for June.

  • Monthly meter readings done
  • Water tower was drained and painting started
  • Submitted for State Bonding funding for the E. Calvary water loop
  • Completed hydrant flow test throughout the City
  • Started working on a timeline for 3rd Ave. S. sewer line replacement
  • MS4 annual permit renewal was submitted

John W. thanked Joan for her work on the East Calvary waterline replacement project funding.  The project cost is around $3,000,000 and with the funding we recently received the project will cost the City approximately $500,000.  Thank you for assisting on obtaining the grants.

 Park: Joan read the following report into record for June.

  • All mowing and weed whacking was done as needed
  • Wood chips were put under the playground equipment.  Thank you to Tom McCabe Jr. for donating the wood chips and Darrel Johnson for the skidster
  • Additional fencing was installed by the w. parking lot and the soccer fields
  • Five new picnic tables and two new garbage cans were ordered

Sheriff: None

Sewer and water report: In Council’s packet

NEW BUSINESS:

Other Place Bar and Grill special event permit: Joan stated The Other Place Bar and Grill submitted a special event permit application for Woodland Days on July 28-29, 2017 from 11:00 am to 12:00 pm.  They are having live music at their outdoor facilities. According to the permit, the music will be playing until midnight both nights. John W. stated the neighbors have stated they do not like having the noise.  John G. pointed out Minnesota State Statute allows having music until midnight.  Greg stated the noise is an issue, he would recommend 11:00 pm.  Bob agreed over two days this might be too much for the surrounding neighbors.  Greg made a motion the outdoor music end at 11:00 pm on both July 28 and 29, 2017 with a second by John W.  All vote in favor.  Motion passed.

UNFINISHED BUSINESS:

Ordinance #22 summary: Joan gave Council a copy of the Ordinance #22 summary, which will need to be published in the Duluth News Tribune.  John G. made a motion to approve the summary for Ordinance 22 to be published in the paper with a second by Suzanne.  All vote in favor.  Motion passed.

General Obligation Capital Improvement Bonds- Financial Plan Summary: Joan gave the Councilors a copy of the finance summary for the general obligation capital improvement bonds.  This would be to finance $250,000 for five years at approximately 2.1% interest.  The City will need to levy for the bond payments. The first call date will be February 2020.

Municipal Advisory Service Agreement: Joan gave all the Councilors a copy of the municipal advisory service agreement from Northland Securities.  This lists the services they will provide and the cost for serving as the municipal financial advisor for the City.  Suzanne made a motion agreeing to   the service agreement with Northland Securities with a second by Bob.  All vote in favor.  Motion passed.

City of Duluth water Rates meeting: Joan shared a copy of an e-mail from City of Proctor asking to meet with Hermantown and Rice Lake to discuss the City of Duluth’s proposed water rate increases.  Joan would like to know if there are any preferences on date, time and place.  Suzanne asked if the meeting could be during the day and at Hermantown.  Joan will get back to Char at the City of Proctor about date, time and place.

Big Water Apparatus: Joan shared that we are over 45 days out from the Judge’s ruling on the Big Water Apparatus claim and have not heard anymore from them.  They can still file another claim in Minnesota within one year of the judge’s ruling

MOTION FOR ADJOURNMENT: Bob made a motion to adjourn the meeting with a second by Suzanne.  All vote in favor.  Meeting was adjourned.