2017 July 24 Council minutes

COUNCIL MEETING MINUTES

July 24, 2017

The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Suzanne Herstad, John Goman, Greg Andrews, and Bob Quade, Deputy Clerk Toni Blomdahl, and Treasurer Holly Herstad, and attached list of public attendance.

PROCLAMATION FOR SHERRY HOLTEN: John W. read the attached proclamation into record and noted this is the second proclamation given to a member of the community that has dedicated their time to Rice Lake.

PUBLIC DISCUSSION: None

CORRESPONDENCE:

WLSSD letter – Scanlon interceptor emergency repair meeting on August 28, 2017 at 4:30 pm in the WLSSD board room.   John W. stated this is a repair that benefits Scanlon not Rice Lake.  The City will be charged for a portion of the repair though.  It was agreed a Councilor should attend the meeting.

Email from Kathy T. – Asked if it is it legal to ride ATVs on City roads, response is attached.

CONSENT AGENDA:

    Minutes

July 10, 2017 Council minutes

July 12, 2017 PFA conference call minutes

July 17, 2017 Budget minutes

    Executed Claims

General fund checks – 11769 – 11799 and 435E – 437E

Fair Housing Authority – none

John G. made a motion to approve the consent agenda with a second by Suzanne.  All voted in favor.  Motion passed.

NEW BUSINESS:

Fryberger, Buchanan, Smith, and Fredrick invoice: John W. stated we received the invoice for the Big Water Apparatus claim for $5,970.15, it is higher than we anticipated. We did win the claim.  The original verbal estimate was approximately $3,000, but there were extras for travel and more documents needed to be filed than anticipated.  Suzanne asked if this is our final invoice or will more be coming, John W. stated this is the only invoice and the case is closed. Suzanne approved payment of the $5,970.15 as long as it is the final invoice, Bob second the motion.  All voted in favor.  Motion passed.

2016 Financial summary: Holly gave the Council a copy of the 2016 financial summary which is required to be published, once approved.  The first page of the summary is what will be published and the second page is how the figures were arrived.  Suzanne asked if the summary report is new, Holly stated since we are a City we are required to do the report. Suzanne asked if we need to amend the summary?  Holly stated the figures are from audit, and Mary, our auditor, has reviewed and approved.  Greg made a motion to approve with a second by Suzanne.  All voted in favor.  Motion passed.

Resolution 17-07-18 Appointing election judges for the 2017 School Board Election: John W. stated the primary election is Sept. 12th and the general is Nov. 7th.  Suzanne made a motion to approve Resolution 17-07-18 appointing election judges for the 2017 School Board Election with a second by John G.  All voted in favor.  Motion passed

UNFINISHED BUSINESS:

 3rd Ave. S. sewer project: Joe from MSA e-mailed a timeline for the 3rd Avenue S. sewer project. Greg asked if there are materials we are going to salvage; the pumps are obsolete.  John W. stated he wants to retain rings and covers from the manholes.  John G. made a motion to have MSA solicit bids for the project with a second by Greg.  All voted in favor.  Motion passed.

City hall ceiling: John W. stated we received a revised estimate from Quality Drywall and Plastering for the city hall ceiling $24,950, it is now for a 2’x4’ ceiling and a 4’x4’soffit.  John G. made a motion to approve the Quality Drywall estimate for $24,950 with a second by Bob.  All voted in favor.  Motion passed.

City hall windows: John W. stated Superior Glass’s estimate is for eight windows, for $21,296.  We are not going to replace the two front windows in case at some point the Council decides to put an addition to the building.  Suzanne questioned the addition, John W. stated this is something to discuss for future improvements.  If we decide not to do it, we can replace the windows at that time.  Bob said he agrees down the road it may be a good idea.  Having the staff located in one area of the building would be nice.  Greg made a motion to approve the Superior Glass estimate for $21,296 with a second by Bob.  All voted in favor.  Motion passed.

CliftonLarsonAllen audit workshop: Toni stated Mary from CliftonLarsonAllen, will be here on August 30th at 8:00 am to give some of the Councilors and staff a 101 class on how to understand the audit.  Suzanne stated she had asked Mary to come.  Bob stated he agrees this is a good idea.

August Calendar:  All Councilors received an August Calendar noting meetings.  John W. stated the staff will be vacating City Hall on August 4th.  The Contractors are going to start work on August 7th with the hope that the work will be completed late September.   There was some discussion on getting some signage to inform the public about the temporary relocation.

City Hall Internet: John G. stated he has been talking with Joe @ AnySite Hosting about the possibility of getting high speed internet to City Hall.  John G. stated they are investigating taking it from the Nelson Road area to the City Hall, it would be wireless.  Two poles will need to be installed so we can establish a line of sight between the two sites.  This would be for the City’s use only.

Park Sign:  Bob stated the park sign blew over with the wind this past week.  The sign wrinkled when it fell, and will need to be repaired/replaced.

Rice Lake Dam Road:  Per John W, the road is pretty much done. The punch list has been done by the City, Contractor and St. Louis County.  There are new 30 mph signs posted, MNDOT approved. Chip sealing is done, in two weeks they will stripe the lines.  The only thing not done is CenturyLink has not moved their pedestals.

Having nothing further to discuss, Mayor Werner adjourned the meeting.