2017 June 26 Council Minutes

COUNCIL MEETING MINUTES

June 26, 2017

 The meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner, Suzanne Herstad, John Goman, Greg Andrews, and Bob Quade, Clerk Joan Jauss, and Treasurer Holly Herstad, and attached list of public attendance.

PUBLIC DISCUSSION: None

CONSENT AGENDA:

Minutes

June 6, 2017 Arrowhead Transit minutes

June 16, 2017 Water Tower Painting preconstruction minutes

June 12, 2017 Council minutes

Executed Claim

General fund checks – 11705 – 11722

Fair Housing Authority –  none

Greg made a motion to approve the consent agenda with a second by John G.  All vote in favor.  Motion passed.

 NEW BUSINESS:

Rezone for Family of God Church: John W. read into record a recommendation from the Planning & Zoning Commission to rezone the Family of God Church from Rural Residential 1 to Public.  It was noted the address for the church in the recommendation is incorrect and should be 4097 Martin Road, the correction will be made.  John W. asked if this includes the eastern most portion of their land, Teresa noted it is the entire parcel.  Suzanne made a motion to approved the rezone for Family of God Church from Rural Residential 1 to Public with a second by Bob.  All vote in favor.  Motion passed

Ordinance #22 Zoning amendments: John W. asked Teresa to give the Council an overview of the changes that were made to Ordinance #22 Zoning.  Teresa stated some of the contradictory language in the ordinance was cleaned up.  The changes covered livestock, fencing, signs, private road setbacks, commercial, industrial, and light industrial lot coverage if property has municipal utilities, recreational vehicles, driveway and parking in shoreline areas and updated definitions.  John W. asked what the service station definition is and did it cover convenience stores.  Teresa read the service station description, convenience stores were not addressed.  The Councilors requested a copy of the ordinance showing the proposed changes.  Suzanne said the Planning and Zoning Commission worked very hard on the proposed changes.  John G. made a motion to postpone further discussion on the proposed amendment to Ordinance #22 until the next Council meeting, with a second by Bob.  All vote in favor.  Motion passed. Joan will put a redline copy in all the Councilor’s mailboxes by tomorrow.

North Shore Bank of Commerce Pledge Release: Joan gave the Council a copy of a North Shore Bank of Commerce pledge release, requesting the City to release $125,000 in deposit pledges, this will decrease the bank’s pledges to one million dollars.  John W. asked if this is enough, Joan said yes.  It can be raised again if needed at any time.  Suzanne made a motion to release the $125,000 pledge with a second by Greg.  All vote in favor.  Motion passed.

WLSSD meeting: Joan shared a copy of an email in which WLSSD would like to have a meeting with the City of Rice Lake to discuss a potential garbage ordinance.  Multiple days in July were suggested for the meeting. Joan did forward the email to Mike Couri for an opinion, Council received a copy of the email.  Joan asked the Council which day would be the best, the Council agreed to July 25, 2017 in the afternoon.  Joan will confirm with everyone once the date has been set.

Loader/backhoe repair: Joan shared an estimate from Ziegler for $3,435.70 to repair the cylinders on the loader/backhoe.  John W. stated the cylinders are leaking and cannot be resealed, and the shafts are pitted.  John G. made a motion to approve the repair estimate of $3,435.70 with a second by Suzanne.  All vote in favor.  Motion passed.

Repair authorization: John W. stated he currently has authorization for repairs up to $3,000 and would like the Council to consider increasing it to $5,000.  This would allow him to approve minor repairs, thus getting equipment repaired quicker.  Joan stated she will need to do a resolution for the change.  John W. made a motion to postpone the discussion until the next Council meeting with a second by John G.  All vote in favor.  Motion passed.

Small Cities Assistance: Joan stated the Small Cities Assistance Program was funded by legislation this year.  This assistance is for cities with a population under 5,000 and is funded for two years, 2017 and 2018.  Rice Lake will be receiving $29,497 each of the two years for road construction and maintenance.

 UNFINISHED BUSINESS:

State Capital Budget request: Joan shared a copy of a State Capital Budget Request that was submitted for state bonding money.  In 2014, the City received $1.68 million, the request is for $358,000 additional funding for the East Calvary Road watermain replacement which will be added to that amount for a total of 50% funding.  The project cost is $3,048,306.  Suzanne asked what the next step is, Joan stated we should be contacted in the fall, at which time the State Legislators will tour the area where the funds would be used.  John W. stated the City will need to ask its Legislators for support to get an extension for the 2014 Appropriation that had been approved.

Five-year capital improvement plan: Joan shared a copy of a five-year capital improvement plan with Council.  This is to encompass repairs needed at City hall for $250,000, the repairs will need to be completed in the next five years.  John W. recapped the repairs needed, furnace, sewer, concrete wall, ceiling including lighting, and windows.  The City plans to bond for the repairs/improvements.  There will be a public hearing on July 5th at 6:00 pm for public comment.

Fire Hall painting: John W. approved an additional $1,000 to finish painting the red in the lower area of the fire hall. Bob said it is looking good and supports the additional $1,000.

 AirBNB: John W. asked Teresa to address the Council on what she found out about AirBNBs.  Teresa said AirBNBs are short term vacation rentals, less than 30 days.  In her research, she has found that many cities that have passed ordinances on AirBNB’s are phasing them out, as they are hard to enforce. Residents in areas where they have AirBNB’s are concerned about their property values, safety, enforcement, and it has made it hard for long term rentals.  Teresa stated Rice Lake would treat them as commercial lodging and residents would need to be zoned accordingly.  This is an educational process for us right now.

Additional park fencing: John W. stated we are approximately 60’ short from finishing the west section of fence and there is another area where a tree fell on the fence that needs to be repaired.  John W. received an estimate of $700 from Dairyland Fence to do the extension and repair.  Suzanne made a motion to approve finishing the fence and the repair for $700 with a second by Bob.  All vote in favor.  Motion passed.

July Calendar: in the Council’s packets.  It was noted the Agenda and Capital Improvement Bond meeting has been combined and the Utilities meeting for July has been cancelled.

Councilor Update:

John W. asked the Council if they would like only the liaisons to attend the Planning and Zoning and Utility meetings or the whole Council.  If the whole Council attends, it needs to be posted that the Council will be in attendance.  Greg stated he feels they should be posted to prevent any violation.  Suzanne and Bob both noted it helps them to be more informed if they go to all the meetings.  It was agreed that Council may appear at all meetings.  Joan will change the posted calendar to reflect the change.

John W. stated the Rice Lake Dam Road has asphalt on it but signs, seal chipping, and speed assessment still need to be done.  The speed limit is being discussed between St. Louis County and MNDOT.

Greg stated the water tower pre-construction meeting was held and Tri-State Coatings is setting up to start painting.  They will be doing the painting with a lift.  The water tower has been drained and the City is on gravity feed water supply.

 MOTION FOR ADJOURNMENT: A motion was made by John G. with a second by Suzanne to adjourn the meeting.  All vote in favor.  Meeting was adjourned.