2017 September Utilties minutes

Utility Meeting Minutes

September 18, 2017

The meeting was called to order by Utility Chair Cindy Endicott at 6:00 p.m.  Present for the meeting; Commission Chair Cindy Endicott, Commission Members Jayme Heim and Pegra Cobb; Councilors Greg Andrews and John Goman; Clerk Joan Jauss and Joe from MSA.  Also in attendance: Suzanne Herstad, Bob Quade, John Werner, and Darrel Johnson.

A motion to approve the August 21, 2017 Utility Meeting Minutes was made by Jayme with a second by Cindy.  All vote in favor.  Motion carried.

Business from the floor: None

Correspondence: None

East Calvary Water Loop: Joan shared an email from Gary Cerkvenik, the City’s Lobbyist, stating that he is working with our Legislatures to sponsor a bill to get additional state bonding money for the E. Calvary water project.

3rd Ave. S: Joan asked the Commission if they felt we would try to complete this project this year.  Everyone agreed this will likely be a 2018 project, thus easements will be done spring 2018.  Joan also talked with Peter at PFA and she is still waiting for the 2018 PFA applications.

WLSSD exceedance: Joan shared a copy of the August WLSSD flow map which showed that Rice Lake had an exceedance.  The increased flows were at Lift Stations 3 and 1.  Joe recommended we make sure there are chimney seals installed on all the manholes on Howard Gnesen Road.  MSA will respond to WLSSD on the exceedance.

Homecroft Lane sewer line: Joan stated there is a resident that is potentially going to install a new home on Homecroft Lane.  There is an existing sewer lateral on the property that has not been used in approximately four years, should the line be televised before they can connect?  It was agreed the line should be televised prior to the new home being installed.  Greg and Cindy both stated we need to draft a letter to the property owner.  Jayme and John G. stated per the ordinance, this work is to be at the property owner’s cost.  Joe from MSA stated the least expensive and best way to inspect the line is to televise.  Cindy stated Joan is to send the property owner a letter stating he will need to televise the lateral and send the City a report as per Ordinance #25 section 5.3 paragraph a.  Once the report is received, and if all is good, a certificate of compliance will need to be issued.

Sewer Repairs: Joan also shared that she sent a letter to CARS on a missing sewer clean out cap in their parking lot and that this needs to be repaired.

3rd Ave. S. expansion: Joan shared with the Commission a possible expansion of the sewer line on 3rd Ave. S.  She explained the location of the lots and what she had told the property owner to date, on what pipe location would be allowed.  The next step is for the property owner to submit a drawing of what they are proposing to build.

Rice Lake Road hookup: Joan stated there is a resident on west side of Rice Lake Road that is considering hooking up to the water and sewer.  She has talked to the property owners and sent them the costs to hook into the municipal system.  They would be required to hook up to both water and sewer as the pipes run in front of their property, if their current systems have failed.  However, the costs may be extremely high for hooking up sewer vs. installing another septic system.  If the County ordinance allows installing another septic system and the County permits it, the resident may install another septic system rather than hooking up to the municipal sewer.  She has asked the contractor to submit a drawing of their plan.

I&I ordinance: Joan asked the Commission when they would like to start working on the new I&I ordinance that is being required by WLSSD.  The Commission feels that this should be a separate meeting, everyone will check their schedules and let Joan know what dates might work.  Some of the questions that need to be discussed is who is enforcing the ordinance, how are we going to do the compliance checks, how are we going to charge for the service, etc.

Star Grant application: Joe stated he would recommend the City apply for a Star Grant which is now a 20/80 match to help with the cost of creating the I&I Ordinance and some of the equipment it will need.  Joe estimated the cost to be around $300.  Commission and Council stated to proceed with the grant.

Manhole rehabilitation demonstration: Joe will email Joan the exact date, time, and location of the manhole rehabilitation that is going to be done.  Tentatively it is scheduled for October 2 and Hydro Klean is doing the work.

Having nothing further to discuss, a motion to adjourn was made by Jayme with a second by Pegra.  All vote in favor.  Motion carried.