2018 April 23 Council minutes

COUNCIL MEETING MINUTES

April 23, 2018

The Council meeting was called to order at 6:00 p.m. by Mayor Werner.  The Pledge of Allegiance was recited by those in attendance.  Present for the meeting: Mayor John Werner; City Councilors John Goman, Greg Andrews, Suzanne Herstad and Bob Quade; Clerk/Treasurer Joan Jauss; and attached list of public.

PUBLIC DISCUSSION: None

CORRESPONDENCE:

  • Email from Travis Jensen inquiring on E. Calvary water loop project. Joan emailed, and John W. called and talked with Mr. Jensen
  • Post card on invasive weeds workshop at Lakewood Town Hall on April 26
  • Email from Minnesota Rural Water on workshop May 23 for infrastructure financing
  • Email from Minnesota Rural Water on membership renewal

CONSENT AGENDA:

Minutes:

April 9, 2018 Council minutes

Ordinance:

Ordinance #46 –Regulating placement of obstructions within the City’s right-of-way

Resolution:

Resolution 18-04-07 Approving a lawful gambling premises permit – Woodland Amateur Hockey

Resolution 18-04-08 Approving a lawful gambling premises permit – Hermantown Ducks Unlimited

Resolution 18-04-09 Approving a lawful gambling premises permit – Rice Lake Volunteer Fire Department

Policy:

Social Media and Digital Image Policy for Rice Lake Fire Department

Utility Account Adjustment and Write off Policy

Agreement:

Ziegler maintenance renewal

Executed Claims:

General fund checks – 12451 thru 12478 and 458E

Fair Housing Authority –  none

Suzanne asked if there was an increase for the two-year Ziegler agreement, Joan stated there is an increase of $133.95.  Greg made a motion to approve the consent agenda with a second by Suzanne.  All vote in favor.  Motion passed.

 NEW BUSINESS:

Proposed LGA increase for 2019: John W. shared House of Representatives bill HF3493 which if passed would increase the City’s LGA in 2019 by $88,152.  It won’t be known if it passes until the Omnibus bill is passed.

 Reder Accounting resignation: Joan shared a letter of resignation from Reder Accounting in which effective June 1, 2018 Reder will no longer be doing the Cities payroll processing.  Joan stated we are investigating other options for the payroll.

 

Approval to refund utility account: Joan shared a copy of an inactive water account that has a credit balance.  She is asking Council permission to send a refund check of $34.40 to the resident to zero their account.  Suzanne made a motion to cut a check for $34.40 for the resident with a second by Bob. All vote in favor.  Motion passed.

UNFINISHED BUSINESS:

City Hall roof: John W. stated he and John G. had a conference call with Bob Fern at Fern and Associates and the roof panels will be 22 gauge painted metal, not copper or zinc.  We can purchase an extended 30-year warranty for $2,627.37.  Joan stated Suzanne had made a motion to approve the 30-year extended warranty at a previous meeting that had not been acted on.  Suzanne retracted her earlier motion.  John G. made a motion to approve purchasing the 30-year extended warranty for $2,627.37, with a second by Greg.  All vote in favor.  Motion passed.  Bob asked when the bids will be going out, Joan stated they will go out later this week.

WLSSD Grant: Joan shared that at a previous meeting John G. asked what amount was awarded for the grant.  Joan attached a copy of the email in which the City was awarded $5,100 from WLSSD to GIS the sewer lines.

Star Grant application update: Joan shared we have preliminary approval for $6,100 for a Star grant for GIS equipment, programs, and mapping.  MSA is submitting the final task description and we will find out in September if we have received the grant.

Coalition of Greater Minnesota Cities (CGOC): John W. asked at the last Council meeting what we pay to belong to the League of Minnesota Cities (LMC).  Joan stated we pay $4,434 annually.  John W. read into record to belong to CGOC it would be $1,710 the first year, $3,419 the second year, $5129 the third year, and $6,838 the fourth year.  Suzanne made a motion to join this group as long as we are not locked in for the full four years with a second by Bob, agreeing this group has a focus on Cities outside the metro.  All vote in favor.  Motion passed.  Suzanne stated we should review our participation annually.

Impaired streams/TMDL (total maximum daily load)/MS4 public comment period: Joan shared an email from Todd Carlson at the City of Duluth asking if the City of Rice Lake would be interested in joining forces to respond to the proposed TMDL the MPCA is going to impose on our MS4 permit.  The comment period has been extended until June 18.  This would include helping offset costs that will be incurred for professional assistance.  Suzanne asked if we would be able to review the documents before they are submitted, John W. stated yes. Suzanne stated she feels joining with our neighboring municipalities would be good, Bob agreed stating there is a lot of confusion on this issue.  John W. stated this is part of the Federal Clean Water Act.  Greg agreed with Suzanne this is too big for us to stand alone.  Suzanne made a motion to join with the other municipal entities on this with a second by John G.  All vote in favor.  Motion passed.  Greg stated Duluth Urban Water Advisory Committee (DUWAC) will be coming to talk tomorrow evening, part of the discussion with be on the Memorandum of Understanding (MOU) they are trying to establish.

May calendar: Joan shared a copy of the May calendar.

COUNCIL REPORTS:

  • Greg stated he attended a Duluth Urban Water Advisory Committee (DUWAC) meeting on the 19th and they will be coming to City Hall tomorrow. They are working on their Memorandum of Understanding.
  • Suzanne stated at the Planning Commission meeting they are discussing conditional use permits, home occupation, and home business permits. She attended the meeting at Midway Town Hall on impaired steams where DUWAC talked about the impaired streams and what they are doing and want to do, right now all is voluntary.
  • John G. stated Kolstad is also under water by E. Calvary Road. He has been working on the City Policy book with Suzanne for City employees.  There was a power outage on Saturday that affected Lift Station 1 and 2.  The power came on in a short amount of time, so all was ok.
  • John W. stated he also attended the meeting at Midway Town Hall. He stated there is a posting on social media with no basis of truth, there has not been any discussion on retaining animal waste and/or charging a fee.  While driving the roads, 3rd S. was half under water.
  • Bob stated he too saw the social media posting and stated if people get their news from social media they should take it with a grain of salt. On April 10th, he attended a workshop put on by Local Technical Assistance Program (LTAP) to learn about gravel road maintenance.  MIC is working on bicycle paths and road projects.  He attended the Planning and Zoning meeting and he has been watching the City roads and the frost is starting to come out.  Nothing can be done yet as it is too wet, everyone needs to be patient.

Having nothing further to discuss, Suzanne made a motion to adjourn the meeting.  Mayor Werner adjourned the meeting.